INFORMATION FOR SPEAKERS

 

SPEAKER READY ROOM, MALIOBORO 8 ROOM

Speakers are requested to collect their presentation slides at the Speaker Ready Room one day before the presentation schedule.  The presentation schedule will be informed later.

DISCLOSURE OF CONFLICT OF INTEREST
All presenters are strongly encouraged to declare any conflict(s) of interest or the lack thereof in all their presentations.

  1. Oral Presentations: Declaration of conflict(s) of interest or the lack thereof should be made at the start of the presentation on the title slide or second slide of the presentation.
  2. Free Paper Presentations: Declaration of conflict(s) of interest or the lack thereof should be made at the start of the presentation on the title slide or second slide of the presentation. Failure to declare conflict(s) of interest or the lack thereof may result in the paper being not considered for the Best Paper of Session awards.
  3. Poster Presentations: Declaration of conflict(s) of interest or the lack thereof should be made at the bottom right corner of the Poster as indicated in the Poster template provided. Failure to declare conflict(s) of interest or the lack thereof may result in the poster being not considered for the Best Poster Awards.

PRESENTATION FORMAT
Participants must prepare presentation slides in English and present it in English.
Please format your slides to 4:3 aspect ratio.

Only presentations using PowerPoint are acceptable. Audio transmission is not supported. Please use the mouse provided at the speaker’s podium to operate your own presentation. (Note: The computer on which the presentation is stored is not situated at the podium.) Presenters who wish to use Keynote for Mac OS computers will need to use their own computers
Please approach the AV staff at the control station for assistance.
Presentation duration is 8 (eight) minutes and 2 (two) minutes for discussion.
Participants who are absent in presentation schedule will be disqualified.
Important note: Please save data in accordance with the notes below, and store data on a USB flash memory device. At the Speaker Ready Room, please provide the AV staff with your name and the session you will be speaking in.

DATA FORMAT

  1. Use Microsoft PowerPoint and save presentation in .ppt or .pptx format to ensure compatibility with the onsite PC.
  2. We are unable to guarantee the quality of Mac OS based presentations; please check in advance for Windows compatibility or bring your Mac computer to the Speaker Ready Room for onsite assistance. The data you provide (on a USB flash memory drive) will be temporarily stored on the server in the Speaker Ready Room.
  3. Videos: Compress videos to less than 500MB. Only videos in MP4, MPEG, or MOV formats can be accepted. If you are unable to convert files, please approach the technical staff at the Speaker Preview Room for assistance.

FREE PAPER PRESENTATIONS
It is compulsory for all free paper presentations to be collected in the Speaker Ready Room one day before the presentation schedule.

FOR PRESENTERS USING OWN PERSONAL COMPUTER
(Not applicable for free paper presentations)
AV staff will check the video output of your computer using an LCD monitor. Please switch off any screensavers, antivirus programs, and power-saving modes prior to your presentation. Please remember to bring your own power cable for your computer. If you are using a Mac computer, please remember to also bring your own computer and cables, display adaptor, HDMI/D-sub output for connection to a projector.

TIME KEEPING PROTOCOL
The meeting program is intensive and keeping to schedule is essential. Session chairs will be strict with time keeping. Speakers should take note of the following time keeping protocol:

  • Green Sign    : Presentation time
  • Yellow Sign    : 1 minute of presentation time left
  • Red Sign    : Presentation time is finished

Microphone will be muted 10 seconds after presentation time is finished.